enrollment details
You must enroll within 30 days of becoming eligible.
If you are a new employee or newly eligible for benefits, complete your enrollment/change in UKG by following these steps:
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LOG IN
Log in to UKG at ukg.artic.edu; go to Menu > Myself > Benefits > Manage My Benefits (or Update My Benefits).
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CHOOSE DEPENDENTS
On the landing page, choose Life Event, or select Get Started. Please verify your own and your dependent information before proceeding. If you are enrolling a dependent for the first time, select Add Family Members.
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CHOOSE BENEFITS
Shop for benefits by following the prompts.
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REVIEW & CONFIRM
Review your elections/changes and select Review and Checkout. After checking out, your enrollment will be complete.
NOTE: You will see your completed enrollment/life event elections on the confirmation page, and you can also request a confirmation statement be emailed to you.
When to Enroll
New hires or those newly eligible for benefits can enroll within 30 days of becoming eligible. Then, each spring, you make your benefit decisions during Open Enrollment. Choose carefully! With some exceptions, your choices remain in effect until June 30 of the next year.
You may change your elections during the year only if you experience a qualifying life event like birth, marriage, divorce, death, or your spouse/domestic partner losing or obtaining coverage.
For a few benefits, you can make changes at any time, including Commuter, HSA, DCP, RSP, and TSP contributions (as applicable). If eligible, you can also make changes to Additional Life and AD&D Insurance, subject to Evidence of Insurability (EOI).
If You Don't Enroll
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You will have coverage for Art Institute-provided Core Life and AD&D Insurance, PML, and LTD coverage. (You’re automatically enrolled in these benefits when eligible.)
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You will be enrolled in the DCP at the 3% contribution level, if eligible. (You can still change your contribution level at any time.)
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You will NOT have medical (including prescription drug), dental, vision, HSA, FSAs, Additional Life and AD&D Insurance, and Buy-Up LTD coverage.
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You will NOT be able to enroll in coverage until the next Open Enrollment period unless you experience a qualifying life event.
When You Can Start Participating
If newly eligible, here’s when you can first start participating.
| Benefits | Start Date |
|---|---|
| Medical and Prescription Drug, Dental, Vision, HSA, and FSAs | The first of the month following one month of employment |
| TSP, Commuter Benefits, Paid Time Off, EAP, and Employee Discounts Program | On your date of hire |
| Life Insurance |
|
| PML and LTPML |
|
| Paid Parental Leave | Once FMLA eligibility is satisfied |
| Paid Caregiver Leave | Once FMLA eligibility is satisfied |
| Tuition Exchange Program |
Subject to admission, reciprocity, and recertification requirements |
| Tuition Remission Program |
|
| Benefits | Start Date |
| DCP |
|
| Pension Plan and RSP | The plan was closed to new participants as of January 1, 2008 |
If you are a rehire, you might be eligible for your benefits on the date of your rehire. Please check with Your AIC Benefits Team at (312) 629-3371 or benefits@artic.edu for details.
When You Can Start Participating
If newly eligible, here’s when you can first start participating.
| Benefits | Start Date |
|---|---|
| Medical and Prescription Drug, Dental, Vision, HSA, and FSAs | The first of the month following one month of employment |
| TSP, Paid Time Off, EAP, and Art Mart 4 U | On your date of hire |
| Life Insurance |
|
| PML and LTPML |
|
| Paid Parental Leave | Once FMLA eligibility is satisfied |
| Paid Caregiver Leave | Once FMLA eligibility is satisfied |
| Tuition Exchange Program |
Subject to admission, reciprocity, and recertification requirements |
| Tuition Remission Program |
|
| DCP |
|
| Pension Plan and RSP | The plan was closed to new participants as of January 1, 2008 |
If you are a rehire, you might be eligible for your benefits on the date of your rehire. Please check with Your AIC Benefits Team at (312) 629-3371 or benefits@artic.edu for details.
Visit ukg.artic.edu. Firefox and Google Chrome are recommended browsers. Safari is not recommended for Mac users. Visit ukg.artic.edu. For additional help reach out to benefits@artic.edu.
Whether you’re enrolling for or making a change, ALEX can help you make a smart choice.
Please make sure to complete and upload copies of the Health Plan Dependent and/or Domestic/Civil Union Partner Affidavit. Visit ukg.artic.edu for additional details.
You’ll receive welcome materials from Voya with instructions for opening your HSA. Your debit card will be mailed separately.